Clean Desk Practices to Keep Your Information Safe

Our cubicles and desks can start to feel like home after a while.  It’s great to add that personal touch to our workspace, but it’s important to not let general cyber-safety practices slide no matter how comfortable we feel in our space.

Don’t Write Passwords on Post-It Notes

Don’t write passwords on post-it notes and stick them to your computer monitor (or under your keyboard.)  Writing down passwords is not a great idea in general, but if you do, make sure no one else can find them.

Lock your computer when you’re away from your desk

This is an important rule.  Leaving your computer open when you leave your desk, even for a few minutes, leaves it susceptible to data theft.  Not only can someone access the network, but they may gain access to confidential employee and client records or company financial information.

Secure portable devices

Make sure laptops and other portable devices are locked in a drawer at the end of the night.  This will prevent theft and unauthorized login.

Clear sensitive documents from desk

Documents containing sensitive information shouldn’t be left on an unattended desk.  Make sure paperwork and USB drives are locked up when not in use.

Shut down your computer workstation at the end of the day.

Turning off a computer not only reduces the risk of unauthorized login, but it can help preserve the life of the computer.  When the computer is on, the hard drive is still active, the fans still run and use electricity.  Turning off the computer allows it to install updates and will make it run faster-think of how often you solve a glitchy computer problem by rebooting.